Proposal Hire Terms · Please Read Before Booking

Clear Proposal Hire Terms for a Smooth, Safe & Beautiful Setup

Proposal setups are special, personal and carefully planned — but they can also be affected by weather, access, location suitability, photographer availability and rebooking dates. This page explains the key terms clearly before a booking is secured.

Important: proposal hire bookings are strictly non-refundable once secured. Where possible, Every Event Co. will work with clients to reschedule within the stated rebooking terms, but refunds are not issued for weather disruption, unsuitable locations, access issues, customer cancellation or change of mind.
Weather Sensitive Outdoor setups will not proceed in unsafe or unsuitable weather.
Location Must Be Suitable Access, safety, permissions and ground conditions must be considered.
Backup Plan Recommended A suitable indoor backup location is strongly advised.
What this page covers These terms are here to avoid confusion and protect the client, the setup, the equipment and the experience.
Weather Outdoor setups depend on safe conditions Rain, high winds, extreme weather or unsafe ground conditions may prevent setup from going ahead.
Rebooking One rebooking within 3 months Where poor weather or unforeseen circumstances apply, one rebooking may be arranged subject to availability.
Photography Photography is subject to availability If a photographer is unavailable for a rebooked date, this does not qualify for a refund.
Please check before booking if unsure. If you are uncertain about location access, weather suitability, photography, permissions or backup plans, ask before securing your proposal hire date.

Every Event Co. - Proposal Hire Disclaimer

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Every Event Co. - Terms & Conditions

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Proposal Hire Disclaimer

Important Booking Terms for Proposal Setups & Outdoor Hire

Every Event Co. is committed to creating beautiful, reliable and well-planned proposal experiences. This disclaimer explains the key booking terms around weather, location suitability, photography, rebooking and refunds, so every client understands what to expect before confirming a hire.

Please read these terms carefully before booking. Proposal setups can be affected by weather, access, safety, photographer availability and location suitability. These terms are designed to protect the client, the setup, the equipment and the overall experience.
Weather Sensitive Hire

Outdoor Hire & Weather

Outdoor proposal and event setups are weather-sensitive. Setups will not proceed in conditions that are considered unsuitable, including rain, high winds, extreme weather or unsafe ground conditions.

  • Client safety is the priority.
  • The protection of décor, props and equipment must also be considered.
  • Clients are strongly encouraged to have a suitable indoor backup location.
Subject to Availability

Photography Availability

Photography may be available for selected proposal bookings, but it is subject to availability and cannot be guaranteed for all dates or rebooked dates.

  • If a photographer is unavailable for a rebooked date, this does not qualify for a refund.
  • Any photography element must be confirmed as part of the booking details.
  • Rebooked dates are dependent on diary availability.
Rebooking Terms

Rebooking Policy

If poor weather or unforeseen circumstances affect the booking, Every Event Co. will work with the client to arrange a new date, subject to availability.

  • One rebooking is permitted per hire.
  • The rebooked date must fall within 3 months of the original booking date.
  • Rebooking is subject to availability and suitable setup conditions.
Location Suitability

Site Vetting & Access

All proposed setup locations must be suitable, accessible and safe. Every Event Co. reserves the right to refuse setup if the location is unsuitable, restricted or unsafe.

  • Access must be safe and practical for setup and collection.
  • Ground conditions, permissions and restrictions must be considered.
  • Clients should arrange any required venue or landowner permission in advance.
Non-Refundable Booking

No Refunds

All proposal and hire bookings are strictly non-refundable once secured. No money will be returned for customer-led changes, cancellations, change of mind, unsuitable locations or weather-related disruption.

  • Weather disruptions do not qualify for a refund.
  • Site access or location issues do not qualify for a refund.
  • Customer cancellations, changes of mind or date changes do not qualify for a refund.
  • Where possible, Every Event Co. will work with the client to reschedule within the rebooking terms above.
Client Responsibility

Backup Plans Are Strongly Recommended

Because outdoor proposal setups can be affected by weather, ground conditions and access, clients are strongly advised to have a suitable backup indoor location before booking.

  • Backup locations help protect the booking experience.
  • They reduce the risk of disappointment due to weather or access problems.
  • They allow the setup to proceed safely where possible.
Need clarification before booking? If you are unsure about weather suitability, location access, photographer availability or rebooking terms, please ask before securing your proposal hire date.
Ask Before Booking